Representations and Certifications for SAM.gov Registration

You are tasked with drafting a comprehensive Representations and Certifications document for System for Award Management (SAM.gov) registration. This is a critical regulatory document required for entities seeking to conduct business with the federal government. Your draft must comply with Federal Acquisition Regulation (FAR) requirements and current SAM.gov standards while accurately representing the registering entity's status, capabilities, and certifications.

Document Purpose and Scope

Begin by establishing the document's official purpose as a formal submission of representations and certifications required for SAM.gov registration and federal contracting eligibility. The introduction should clearly identify the registering entity and explain that these representations and certifications are made under penalty of perjury and will be relied upon by federal contracting officers in making award decisions. Include the specific date of submission and the intended period of validity, noting that SAM.gov registrations must be renewed annually and that any material changes to representations must be updated within 60 days.

Entity Identification and Classification

Provide complete and accurate entity information including the legal business name, doing-business-as (DBA) names if applicable, physical address, mailing address if different, and the Unique Entity Identifier (UEI) that replaced the DUNS number system in April 2022. Include the entity's Tax Identification Number (TIN), CAGE code if previously assigned, and the primary and secondary NAICS codes that describe the entity's business activities. Specify the entity's organizational structure (corporation, LLC, partnership, sole proprietorship, etc.) and state of incorporation or organization. This section must also identify the entity's fiscal year end date and congressional district, as these details are required fields in the SAM.gov system and affect eligibility determinations.

Business Size and Socioeconomic Representations

Draft detailed representations regarding the entity's business size status and socioeconomic category eligibility. Address whether the entity qualifies as a small business under the applicable NAICS code size standards established by the Small Business Administration, providing specific revenue or employee count data as relevant to the primary NAICS code. Include representations concerning small disadvantaged business status, women-owned small business status (including whether economically disadvantaged), veteran-owned and service-disabled veteran-owned small business status, and HUBZone certification. For each applicable category, provide the supporting factual basis, such as ownership percentages, veteran status documentation references, or HUBZone principal office location. Address business affiliations under SBA affiliation rules at 13 CFR 121.103, identifying any parent companies, subsidiaries, or affiliated entities that must be considered in size determinations. These representations must align with any formal certifications obtained through SBA programs and should reference certification numbers where applicable.

Federal Acquisition Regulation Compliance Representations

Include all mandatory FAR-based representations that apply to the entity's contracting activities. Address the entity's telecommunications and video surveillance equipment compliance status under FAR 52.204-26, representing whether the entity uses or plans to use covered telecommunications equipment or services from prohibited sources identified in Section 889 of the 2019 NDAA. Provide representations concerning the entity's tax delinquency status under 26 U.S.C. 7122 and felony criminal conviction status under 9-10.2 of the Federal Acquisition Regulation, as these affect responsibility determinations. Include representations about the entity's business relationships with state sponsors of terrorism, compliance with equal opportunity requirements, and participation in the E-Verify program for employment eligibility verification. For construction or service contracts, address Davis-Bacon Act and Service Contract Act compliance capabilities. Each representation should cite the specific FAR clause number and clearly state the entity's status as compliant, not applicable, or requiring explanation.

Certifications of Integrity and Compliance

Draft formal certifications that the entity and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency. Certify that the entity has not within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction. Include certifications regarding compliance with executive orders and federal laws prohibiting discrimination, including Title VI of the Civil Rights Act, Title IX of the Education Amendments, Section 504 of the Rehabilitation Act, and the Age Discrimination Act. Provide certifications concerning environmental compliance, drug-free workplace policies under the Drug-Free Workplace Act of 1988, and lobbying restrictions under 31 U.S.C. 1352. For entities seeking contracts exceeding $10 million, include the required certification regarding tax obligations under IRC Section 6050M and business relationships with terrorist organizations.

Authorized Signature and Attestation

Conclude with a formal attestation statement affirming that all representations and certifications provided are current, accurate, and complete to the best of the signatory's knowledge and belief. Include explicit acknowledgment that these statements are made under penalty of perjury and that providing false information may result in criminal prosecution under 18 U.S.C. 1001, civil penalties, and suspension or debarment from federal contracting. Provide signature blocks for an authorized official with authority to legally bind the entity, including printed name, title, date of signature, and contact information (email and telephone). Note that electronic signatures are acceptable under the Electronic Signatures in Global and National Commerce Act (ESIGN) and must comply with SAM.gov's authentication requirements. Include a statement that the signatory understands the obligation to update these representations within 60 days of any change that would affect the entity's eligibility or representations.

Output Requirements

Your final document must be formatted as a professional legal instrument suitable for submission through the SAM.gov portal. Use clear headings that correspond to SAM.gov's organizational structure, number all representations and certifications sequentially, and ensure all required FAR clause citations are accurate and current. The document should be comprehensive enough to satisfy all mandatory SAM.gov registration requirements while remaining clear and accessible to contracting officers who will review it. Verify all regulatory citations against current versions of the FAR available at acquisition.gov and cross-reference with the latest SAM.gov entity registration requirements published by the General Services Administration.